Job Description
Location: Boca Raton, FL (Onsite) Schedule: Full-time | Thursday through Monday, 8:30 AM – 5:00 PM (Requires full availability on Saturdays and Sundays) Benefits: Health Insurance, Paid Time Off (PTO), Vision Insurance
Position Overview We are seeking a highly proactive, organized, and client-focused Weekend Office & Operations Administrator to join a premier luxury real estate group in Boca Raton. Serving as a key operational hub and brand ambassador, this role manages end-to-end office administration, weekend event operations, and broker support during peak client activity days.
This position is tailored for a professional who thrives in high-touch, fast-paced environments, possesses exceptional hospitality/customer service instincts, and brings multi-tasking flair, from coordinating Sunday open houses to assisting with local marketing, CRM management, and client logistics.
salary: $55,000 - $65,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Coordinate weekly Sunday open houses, including host scheduling, material delivery, and property prep.
- Deliver daily operational support to brokers and marketing, including CRM management and market report generation.
- Serve as the primary front desk ambassador, fielding incoming phone calls, emails, and client inquiries with discretion.
- Prepare and process contracts, listing documents, and appointments across internal tools (AppFiles, Flex MLS, ShowingTime).
- Execute local administrative field tasks, including key delivery, document errands, and showing logistics.
Qualifications:
- Schedule: Mandatory availability Thursday–Monday, 8:30 AM–5:00 PM (full weekend coverage).
- Previous experience as an Administrative or Personal Assistant in a professional or luxury environment.
- Experience: 3+ years in office administration, executive support, high-end hospitality, or real estate.
- Technical Skills: Proficient in MS Office (Excel, Word, Outlook), CRM tools, and real estate management software.
- Licensing: Valid driver’s license, reliable personal vehicle, and active auto insurance required.
- Skills: Excellent written/verbal communication, high emotional intelligence, and time-management capabilities.
The essential functions of this role include:
Skills
- real estate
- Communication
- Scheduling Appointments
- Prioritizing
- Working Independently
- Answering Phones
- Organization
- Phones
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact
[email protected].
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Permanent employment, Full time, Temporary work, Work experience placement, Work at office, Local area, Flexible hours, Shift work, Weekend work